Effective delegation is an important strategy used by small business entrepreneurs to achieve business growth. Every successful business owner or executive is laser-focused on what they know how to do well. In other words, they leverage the time, skill, and experience of other people to achieve incredible results their businesses are known for.
Effective delegation work miracles and will produce overwhelming results if you apply it in the most appropriate way. It is a proven tool used by peak performers to grow their profits and bottom lines. The problem with average executives and business leaders is that they feel insecure with their delegation skill. They don’t want their subordinates to know what they do and how they do it. Many times, they fear that they may lose control to their subordinates when they delegate. As a result they keep all activities to themselves and their businesses suffers.
Here are the six ways to help you can delegate effectively and grow your business:
1. Identify the Person with The Right Skill
One of the greatest time wasters in business is assigning a job to someone with less skill to perform. You can apply effective delegation by identifying who in your organization has the right skill and attitude to perform the role. By delegating regularly and showing interest in talent development over time, you will recognize the individuals whom you can rely on to deliver excellent results on schedule.
2. Agree on What Should be Done and How It Should Be Done
As soon as you have identified the right person for the job, take the time to discuss and agree with the person what you want exactly to be done and how you want it. Research has proved that the more time you invest in clarifying the objective of your goal, the faster the end result and the better for your organization.
If there is any particular process or small business strategy you want to be adopted, be sure to explain it and paint a clear picture of how you would like to see the final outcome. If someone else has done similar job in the past, you can submit examples of what was done.
3. Agree on a Deadline
A deadline is the agreed timeline for completing the job. Deadline enforces responsibility and commitment on both parties, and partly forms the basis for measuring the effective use of time allocated for the job.
When setting deadlines, it might be tempting to assume that the task involved is simple, which might lead to under-estimation of the time expected for its completion. Be sure therefore to give some allowance especially if you are delegating the task to someone for the first time. Even when you know how much time it takes (when you do it yourself), remember that you are not the same, and that learning takes place at different stages of work.Having said that, be prepared to Manage by Exception by being ready to give attention to the individual when he reports back to you in the event of an exception occurring which might lead to delay in getting the job done to deadline. Managing by exception will help business grow.
4. Be Patient
Be aware that the person to whom you delegate will make mistakes. It will always happen, and is part of the learning process. Make sure you are prepared to accept some levels of mistakes from your delegates. This is a major concept in developing delegation skill. The majority of people learn from their mistakes and studies show that most successful people all failed at one thing or the other in the past.
Never take a perfectionist’s position as that could lead you to constantly finding fault with your team while creating the opportunity to justify why you should not delegate. Remember that your role is to build and motivate by encouraging delegates with constructive feedback devoid of criticism.
5. Follow Up
When you assign responsibility to others, it is important that you check-in once in a while to ascertain their progress. However, checking-in does not give you the freedom to stick your nose in what they are doing or how they are doing it but to find out if they have any challenge you could address.
6. Give Compliments
Effective delegation also means that you will always be grateful when someone does something for you, no matter how small. Show appreciation by saying “thank you”, “well done” or “that was a brilliant job you did.” This attitude creates healthy work relationships that help business grow.
You see, when you praise someone, you inspire that person’s self-esteem. This is a good small business strategy used in team-building and confidence reinforcement. This attitude helps your team become aware of their own personal abilities to perform better while seeking to develop further skills.